Automate Admissions Process


Sri Technocrat was called by Jawaharlal Nehru Centre for Advanced Scientific Research (JNCASR), Bangalore for automating the admissions process. Our main agenda was to make the process easy and hassle-free for the candidates as well as for the institute administration.
Automate Admissions Process

The admission process is a first interface between the student and the institute; it can be complex leaving you wondering where to start. Sri Technocrat was called by Jawaharlal Nehru Centre for Advanced Scientific Research (JNCASR), Bangalore for automating the admissions process. Our main agenda was to make the process easy and hassle-free for the candidates as well as for the institute administration.

Nowadays the online admission process is becoming tech-savvy. Students are accessing institute admission forms and websites using mobile phones, so admissions software should be responsive to mobile devices, it should be faster and easy. Also, the admission data and records management should be done in such a way that is can be directly used for Academic ERP, placement section, finance management and much more in a systematic way.

Everyone knows about the Online Admission Process, details about the software and its working. But we take extra care for Admission Staff and Student to make the complete process transparent and paperless.

Top 5 Reason to have an Admissions Management Platform

1. Improves Institutional Effectiveness
Optimizing and automating procedures will increase institutional effectiveness and will ensure that each one of your manpower and resources is used effectively.

The first important reason to have an admissions management platform is to optimize admission workflow. The good software program should let you establish the entire process and automate wherever necessary. You can have 5 stages in the admission process or 10, and software should assist you to let to automate them.

2. A Mechanism to Resolve Student Queries
Whenever an admission form is made live, thousands of students try to apply, many candidates may additionally have confusion and queries which need to be resolved quickly. Apart from instructions in each form and FAQs, the admission portal should also have Live Chat and Email support. Instant support and live updates on the status of application forms can help to reduce the anxiety of the students.

There should be a standardized process to resolve queries of the students, should be time-bound and proactive. Technologies like chatbot are also helping institutes to simplify and automate the student query management process. The chatbot works for 24 hours a day and it can easily manage to resolve frequently asked concerns or queries of the students.

3. Training to all Stakeholders
Online Admission Process has many stakeholders including candidates, admission teams, counseling teams, institute staff and more. Prior training before starting the online admission process is a must for all stakeholders. If they are not able to understand how to use the system effectively then it can create confusion and can lead to manual errors in the admission process.

4. Admission Data flow
Admission data of selected candidates can be directly fed into Academic ERP and can be used in all the sections like a hostel, admin, placement, finance, etc. Also, it can assist in defining the further course of action for the marketing of their courses and institutes in specific regions or cities.

Many institutes ignore critical historical statistical data of admission processes like the category of applicants, city, and gender ratio. Identifying such records can help the institute in projecting a number of applicants likely to apply in the future and also the popularity of the course.

5. Applicant Status Tracking
From the time a student submits the registration form, the system should guide him through the entire process. Once the student completes the registration process, he should be able to view the status of his application in real-time. This would save multiple calls to your office asking for status.

These are the top 5 reasons to have an Admissions Management Platform. Only about 10% Indians are native English speaking, so institute admission forms that are of national importance should also include native language in forms. In many parts of India admission form in the English language can be a major hindrance for students and the overall admission process. Mainly for regional institutes, students might be applying for courses specific to regional language like Hindi, Gujarati, Marathi, Tamil, Telugu, etc and so admissions forms should be also available in other languages as well.

© Copyright Sri Technocrat